AGM 28 December 2017; unconfirmed Minutes and Financial Report

At Waikawa Beach Ratepayers Association AGM 2017.
From left: John Brown (back to camera); Elaine White, Treasurer; John Hewitson, Chair; Kevin Burns, Secretary; Margaret Burns (obscured by tree).

These are the unconfirmed minutes of the AGM. They will be confirmed at the next AGM to be held late December 2018. Please leave a comment below if you believe they are incorrect.

UNCONFIRMED MINUTES OF THE WAIKAWA BEACH RATEPAYERS ASSOCIATION

ANNUAL GENERAL MEETING

HANK EDWARDS RESERVE

THURSDAY, 28 DECEMBER 2017

Welcome by the Chairman — John Hewitson welcomed approximately 60 residents and Councillor Christine Mitchell representing Horowhenua District Council.

Apologies: Warwick Bainbridge. Moved: Elaine White. Seconded: Cecily Archer.

Minutes of the Previous Meeting: Taken as read. A true and accurate record. Moved: Kevin Burns. Seconded: Cecily Archer.

Matters Arising: No matters arising.

Financial Report: Elaine White presented her Financial Report which still needed to be signed. Moved: Elaine White. Seconded: Lesley-Anne Walker. Carried.

Elaine stated that the current reviewer (Brian Clarke) will no longer be available. Looking for a new reviewer.

Chairperson’s Report

John Hewitson moved that the Annual Report be accepted. Seconded: John Brown.

Discussion on erosion situation at the end of Manga Pirau Street

Should any work have to be done there, residents would see a change in the Horizons rates demands. It is not the intention to make a cutting out to the sea for the river; spending $20–$30,000 is not really the right thing to do.

State Highway 1

John Hewitson attended a meeting recently where attendees were notifed that there are seven alternatives for the positioning of the new expressway and a decision is still pending. The eastern side of the motorway could be a preference to keep the Manakau–Waikawa connection intact.

Neighbourhood Support Group

It is generally up to individuals to take care of their own properties whilst also being aware of neighbouring properties. There are privacy issues around the sharing of too much information re where burglaries take place, and identifying personal information of residents.

Jaycars have a lot of different security systems, some with cell phone connections. CCTV warning signs a possibility. Security lighting a good idea too.

Election of Officers 2018

Chairperson: John Hewitson. Moved: Kevin Burns. Seconded: Lesley-Anne Walker.

Secretary: Kevin Burns. Moved: John Brown. Seconded: Miraz Jordan.

Treasurer: Elaine White. Moved: Lesley-Anne Walker. Seconded: John Brown.

Committee:

  • Lesley-Anne Walker.
  • Warwick Bainbridge.
  • Miraz Jordan.
  • Liz Duncan.
  • Yvonne Small.
  • Debra Betts. Moved: Miraz Jordan. Seconded: Jan Jordan..
  • Dominic Hayden. Moved: Lesley-Anne Walker. Seconded: Kevin Burns.
  • Laurie Stephenson. Moved: Lesley-Anne Walker. Seconded: Cecily Archer.
  • John Sharp. Moved: Kevin Burns. Seconded: Miraz Jordan.
  • Gary Whittaker. Moved: Elaine White. Seconded: Barry Smith.

Moved by Deb Moran and seconded by B Smith that the 2018 Committee members be accepted. Passed

John Hewitson thanked John Brown (who is not standing for the committee) for all his time and efforts both on the committee and as his time as Secretary.

He also thanked Frank Averes (also not standing for the committee) for his time on the committee, although Frank will still carry on with his work with the Neighbourhood Support Group.

Financial Reviewer Required: Moved that John Brown take on this role. Brian Clarke (absent from the meeting) was thanked by John Hewitson for his years of service to the committee.

General Business

Is there someone in charge of Neighbourhood Watch? Frank Averes: there is no one individual in each street. It was a system that was tried in the past, but basically ‘fell apart’ on a street-by-street basis. Deborah Campbell (NSG Co-ordinator Levin) keeps Frank informed of police issues regarding neighbourhood watch.

Telephone list? There are privacy issues around telephone lists but could be compiled with those residents who wish to do so.

CCTV camera on the access road into Waikawa Beach village. This would cost around $20,000 and the system would need to be monitored. Would need to search through data. Better to have more individual systems than just one camera.

What do residents do if they see suspicious activities? Suggested to make a note of it, take a photo, ring neighbourhood watch. Details are on the web site.

Could committee investigate true cost of a CCTV camera. John Hewitson said there are some funds that could possibly be used for this purpose.

Report by Councillor Christine Mitchell

Re a CCTV camera, Christine suggested talking to the Waitarere Ratepayers Committee as well as they have experience of installing such a camera.

Growth in the Horowhenua

Growth is coming and the Horowhenua Council needs to be ready for this. They have a Long Term Plan — a 20-Year Plan. There is a report coming out on 21 February 2018.

Water supply and sewage services to village

Residents need to decide whether they want these services. The services could influence where people choose to live. It would cost approximately $18M. This would then be charged on to ratepayers with an estimated $1500/pa rate increase. Important to let Council know what residents think. Must have your say. Important that committee submits to the HDC 2018/38 Long Term Plan. Also important to individually make submissions. Strength In Numbers.

Part of Horowhenua Growth Strategy includes waste minimalisation plan and consultation on proposed new Otaki to Levin North Expressway.

Horizons Long Term Plan — waterways

Flooding and erosion, starting at Waikawa and moving up to the Rangitikei. Currently no funding available for the estuary. Committee should ask for a review of the Ohau/Waikawa scheme. More operational work is needed in the beach area. Horizons might send a coastal expert to look at how this may happen. Any work could mean there is an increase in rates. Residents need to decide what is wanted and get everyone to agree. Manakau residents (as users of the beach) could be spoken to as well as they need to be aware of the erosion issue.

Any repairs/maintenance requests for Waikawa Beach

should, in the first instance, be made through the Customer Service Centre at Horowhenua Council. Obtain a Service Request number. Contact Christine Mitchell if there is no action.

Christine thanked the committee for their hard work and for keeping her ‘in the loop’.

Questions to Christine Mitchell

Speed limit on beach — 30kph. How do we make our beach stay safe? Christine agreed it was difficult to ‘police’. Waitarere had a patrol, but as that is not available at Waikawa, it can only be the goodwill of those vehicle/bike riders to adhere to the limit. Whilst it could be possible to have a police presence to enforce the 30kph, that could also create the possibility of vehicles having to be registered/wof’ed and riders having to wear helmets, so really a matter of compromise.

Horizons — the question was asked why do they issue a separate rates notice. Christine explained that Horizons are a separate entity and now nothing to do with the Horowhenua District Council — hence two different rates notices.

Other

There was a suggestion that a motion from the attendees at the AGM opposing the water/sewage proposal be put to Council. An alternative was to send an email to all the Waikawa community to get their views and then submit these to Council as soon as possible. There are March/April deadlines around submissions for Long Term Planning both with Horowhenua District Council and Horizons.This could be actioned ASP by the new committee.

There being no further business, the meeting closed at 4.15pm followed by refreshments.

Note: Laurie Stephenson has since withdrawn from the Committee for personal reasons.

Financial Report

Note: the Financial Report has not yet been signed.Download the draft report: 2017 Financial Report (288 KB PDF).

At Waikawa Beach Ratepayers Association AGM 2017.
From left: Liz Duncan; John Brown (back to camera); Elaine White, Treasurer; Councillor Christine Mitchell; Kevin Burns, Secretary; Margaret Burns (obscured by tree).

Some attending Waikawa Beach Ratepayers Association AGM 2017.
Some attending Waikawa Beach Ratepayers Association AGM 2017.

Annual Report 2017

Waikawa Beach Ratepayers Association

Annual Report 2017

Meetings

The following members were elected to the committee for the 2017 year. Elaine White, Treasurer; Kevin Burns, Secretary; John Brown, Liz Duncan, Lesley-Anne Walker, Frank Averes, Warwick Bainbridge, Yvonne Small, Miraz Jordan and John Hewitson as Chairperson.

Horizon Rates

During the year several meetings have been held with both the Horowhenua District Council (HDC) and the Horizons Regional Councils to try and resolve the erosion problems affecting the beach access and Manga Pirau Street properties. To date nothing has been resolved and we were advised that any work planned to overcome the erosion would mean that the Horizons rates would be affected. The committee were told that at present there are no rates levied to cover this type of work at Waikawa Beach.

Rubbish Collections

There are still three companies collecting rubbish with two collecting on Monday and the third on Thursday. Again this year many properties have not had their rubbish out on time for collection or had it packed in non-standard packaging. Rubbish for recycling must only be “IN” the green bin and standard rubbish either in a wheelie bin or HDC rubbish bag.

Again this year there will be truck at the Toilet Block on Manga Pirau Street every Saturday through the Christmas/New Year period from 8.00 until 11.00 am for the collection of recycling material.

Rubbish for collection must be out by 7.30am.

Beach Access

Access to the beach off Manga Pirau Street has become very difficult during the year and it will remain this way for some time. Representation has been made to council (HDC) regarding the cutting of the river but it has been decided that the cutting of the channel will not resolve the ongoing problem of the erosion that is taking place.

The HDC has now changed the speed on all Horowhenua Beaches to 30 k/h.

Roading and Grounds Waikawa Settlement

The mowing of the reserve and berms was stopped over the very wet winter season but has now been restarted.

Tar sealing of the side streets was carried out during the year. This resulted in berms being covered in gravel and drainage sumps blocked up resulting in a lot of clean up work.

Resealing of the recent road works just before Emma Drive was carried out on Tuesday 19th December.

Peter and Wendy Clarke have kept the planting and lawns at the entrance to the settlement in very tidy condition as usual.

Speed within the Waikawa Beach settlement is still a concern mainly at school and public holiday time. New signage has been installed to remind motorists about child safety.

SH1 and Waikawa Beach Road Intersection

Committee members have attended several meetings regarding State Highway 1 and the proposed bypass around Manakau and to date no final decision has been made. With the collapses within the Manawatu Gorge finance has become an issue. At present there are seven alternative options for the bypass but no final decision is expected for some time. The next meeting date is set down for February 2018.

Neighbourhood Support and Vandalism

Break-ins have become an issue in December with three incidents reported.

Everyone is again encouraged to note down the registration of cars not usually seen in the village, take photos of unusual events and to be in contact with your neighbours.

Get to know your neighbour is again the theme so that in an emergency you could get in touch and ensure that they were OK.

Defibrillator (AED).

Signs indicating where the defibrillator is located have been upgraded by HDC.

Civil Defence

As indicated by Ross Brannigan Horizons Civil Defence Officer new information signs have been erected with information and instructions on how to respond during and after and earthquake. They are located at the footbridge and the south end of Manga Pirau Street.

I would like to thank the following for their help and support during the year

Councillor Christine Mitchell (HDC) Sub-committee meetings with Horizons etc.

Elaine White Treasurer, Kevin Burns Secretary, Miraz Jordan News Letters information pamphlet, and the committee for their work during the year.

John Hewitson
Chairperson
WBRA

Jack. Photo by Barry Jordan.
Jack at the Waikawa water hole during our evening swim (he is tossing a ball rather than seeking redemption). Photo by Barry Jordan.

Photo: Jack, by Barry Jordan. Jack at the Waikawa water hole during our evening swim (he is tossing a ball rather than seeking redemption).

Prep for AGM on 28 December 2017

Information you need for the AGM on 28 December 2017.

Coming up at 3 pm on 28 December 2017 is our AGM. It’ll be held at Hank Edwards Reserve, as usual. We suggest you bring a rug or chair to sit on, and if it’s sunny remember the sun screen and hat. Stay around afterwards for refreshments.

Check the About the Association page for information about paying membership fees, who the current Committee are and what the Rules of the Association are.

Please help us out by paying your membership fee now, if you haven’t already. We may be able to take cash on the day, but we’d prefer you to pay beforehand.

If there are issues you want to raise, please let us know immediately. The Rules say: Notices of motion must be lodged with the Secretary 14 days prior to the Annual Meeting.

Do you want to stand for the Committee, or nominate someone else? Let us know right away.

At the meeting you’ll receive the Chairperson’s Report, the Treasurer’s Report, and of course, information about what the Committee have done in the past year. Also, last year’s AGM minutes will be confirmed. See below.

UNCONFIRMED MINUTES OF 41st ANNUAL GENERAL MEETING HELD AT HANK EDWARDS RESERVE ON 27 DECEMBER 2016 COMMENCING AT 3.05 PM

Chairman John Hewitson welcomed approximately 35 residents with special mention of new residents to the area and also to Councilor Christine Mitchell representing Horowhenua District Council, Deborah Campbell and Merv Steel representing Neighbourhood Support.

Apologies

Yvonne Small, Molly & Morrie Turner, Tony White, Jack & Toos Veltman, Alan & Barbara Prentice. That these be accepted

Moved: Cecily Archer / Elaine White Carried

Minutes of Previous AGM

These were circulated to the meeting. Accepted as true and correct and taken as read.

Moved: Lesley Anne Walker / Frank Averes Carried

Matters Arising

Nil

Financial Report

The Financial Report was circulated to the meeting and accepted.

Moved: Elaine White / Lesley Ann Walker Carried

Chairman’s Report

The Chairman’s report was circulated to the meeting. He added that a resident had recently approached the HDC about the possibility of using the vacant section between 47 and 49 Manga Pirau Street as a new beach access.

The Chairman’s report was accepted

Moved: John Hewitson / Barry Smith Carried

Election of Officers

Chairperson: John Hewitson Moved Janice Burton / Cecily Archer

Secretary: Kevin Burns Moved David Hare / Barry Smith

Treasurer: Elaine White Moved Veronica Harrod/ LA Walker

Committee:

Frank Averes

Warwick Bainbridge

John Brown

Liz Duncan

Yvonne Small

Julie Stichbury

L A Walker

All moved Peter Duncan / George Burton

Financial Reviewer: Brian Clarke Moved J Brown/Cecily Archer

The above committee were all elected un-opposed

General Business

A resident asked if the speed humps could be taken off the committee’s wish list of desired work as it was a decision for the whole community and not the committee. The chairman replied that we had tried to get a speed reduction in the settlement during the holiday period to no avail.

Neighbourhood Support

Deborah spoke of her work and how we should all take control of our community. She was collecting names for a district database to be used in an emergency and hoped that the community would appoint Street Coordinators for each street in the community. She would hope to be in regular contact with these people.

Horowhenua District Council

Councilor Christine Mitchell addressed the meeting. She thanked all those residents who supported her in the recent elections. Since that election work of the councilors was somewhat unsettling however problems were now resolved and she was confident that all elected representative would work together for the benefit of the community. For those who were interested in council meetings she advised that these are streamed on the Council web site. Because of the development of the Road of National Importance to Levin, future growth estimates had risen. In the coming months NZTA will consult with everyone about the new road from Otaki to Levin. Wherever this is built, it should remove our concerns about the present intersection on SH1/ Waikawa Beach Road. In mentioning the committee’s wish list, she explained that the council was restricted in what they could do especially with speed limits.

There being no further business the meeting closed at 4.05 pm followed by refreshments.

Committee Minutes – 07 April 2007

Held at 4 Cathryn Street on Saturday 7 April 2007

The committee met at 3.00 pm

Also present for first 50 minutes was Michael Cornell to present information on proposed sub-division of 44 half-acre sections off Strathnaver Drive. He answered questions from the committee and addressed some of our concerns. General discussion included issues related to water, effluent, road usage, safety, beach access.

The formal meeting commenced at 3.55 pm

Apologies: Helen Hewitson, Brendan Duffy.    Wyatt/Duncan 
             
Present: Cecily Archer, John Brown, Gary Drake, Liz Duncan, Graeme Hassell, John Hewitson, Lesley-Anne Walker, Joe Wilson, Erica Wyatt.

Minutes: Accepted as a true and accurate record.              Duncan/Walker          
Matters arising from the Minutes:
• There is still a huge rabbit problem. Pindone to be distributed.
• There has been no communication from Wendy at Neighbourhood Support.
• Lesley-Anne has the sign for the end of bridge and arrangements are underway for a board to attach it to.
• Jack has repaired the noticeboard. Erica to officially thank him for his efforts.
• The details of the website need to be discussed and finalised so it can go ahead.
• The Association has the $2,000 for the boat ramp. It was decided that it should be known as “Andy’s Ramp” as he would have made such frequent use if it.
• Christmas holiday activities were all successful. Specific age groups for sports day worked well.
• ‘Lock it or Lose it’ sign are now up.
• Barbed wire in ‘desert’ still a concern. Suggestion that the catchment Board be asked to deal with it.
• No word yet about the rubbish bin at the bridge.
• Broadband should be here by mid-April.
• Tranzit and Horowhenua District Council meeting –
o Summary of accidents on Main Road
o Speed limit and relevant signage to be put on bridge to reduce speed there
o Everything else is a ‘no-go’.
• Burglary in Sarah Street. Seen by a Neighbourhood Watch representative but not recognised for what was it was. Need to make residents aware that burglaries do happen here and everyone should be on the lookout for anything not normal and/or suspicious.
• John H reported that the Neighbourhood Support meeting was worth attending and gave some details of Police operations,

Correspondence:
 Inward:
• Council Draft Annual Plan – Kapiti green waste to be dumped in Horowhenua landfill and the use of the revenue from this.  Erica to write notifying the Council that we are not in favour of this proposal.
• Pritchard’s sub-division plan – application for resource consent expected to be mid-April. Information about this to go in newsletter. We need specific reasons to want to modify the plan.

Financial Report: No financial report this time.
  
Accounts passed for payment       
LCR – bins for clean-up day   $236.00
Graeme Hassell – ice for Boat Day  $  18.00
Liz Duncan – Sports Day incidentals  $201.30
         Brown/Walker

General Business:
• Erica to prepare submission on Cornell sub-division.
• Working Bee on ANZAC Day 9.00am at Entrance.

Michael Brown joined the meeting to discuss the proposed web site. He explained our options and opportunities. John Brown to be the Web ‘Captain’. Site should be operational in a month. Details of the subdivision to be included in information. The possibility of a Blog site for registered rate-payers was discussed. Michael will prepare a design for our approval.

Next meeting to be Saturday 2 June at 3.00pm at 24 Manga Pirau Street .
Following meetings 22 September and 8 December.
The meeting closed at 5.20 pm.